Finance and procurement

How to participate in Ikaalinen City procurement

The City of Ikaalinen annually procures a wide range of products and services from companies. The procurements comply with procurement legislation and the City's own procurement principles. The goal is an open, fair and transparent procurement process.

Where do you find the purchases?

Public procurement can be found in several different channels, and following them will help your company stay ahead of the competition.

Larger procurements are published in Hilma, the official notification channel for public procurement. Procurements that appear in Hilma exceed national or EU thresholds.

Smaller purchases – which are the largest in terms of quantity – are put out to tender in other channels or directly from suppliers. That is why it is important that your company's contact information is easy to find. Small purchases refer to public procurements whose value is below national thresholds. They are typically fast and agile purchasing needs, which emphasize easy findability, clear contact information and active monitoring of entrepreneurs.

Small procurement offers local businesses a low-threshold opportunity to participate in city procurement.

How does your company get involved in procurement?

1. Keep your company's contact information up to date. Keeping your company's contact information up to date is important because procurement is often done on a short-term basis. Service providers whose information is easy and quick to find are more likely to be selected.

2. Follow procurement announcements in Hilma – Large procurements that exceed national or EU thresholds are published in Hilma. https://www.hankintailmoitukset.fi

3. Install Hilman Procurement Watch – A free search watch function that sends notifications to your email about new procurements based on your chosen search criteria. Hilma – Instructions

4. Register for the Cloudia Bidding Service – In practice, bids are submitted through Cloudia. Cloudia Bidding Service: https://tarjouspalvelu.fi 5.

5. Respond to RFPs carefully and in a timely manner – Following the terms of the RFP is crucial.

6. Follow the city's business events – Ikaalinen informs about upcoming acquisitions twice a year.

7. Get in touch with us at a low threshold – we are happy to help with procurement matters.

Contact us!

Sanna Lahdensalo

sanna.lahdensalo@ikaalinen.fi

044 730 1221

Ikaalinen City Procurement Practices in Brief

Under €1,000

• Purchases are made directly from companies according to supply.

1–000 €

• The city makes documented price inquiries.
• Offers are requested directly from companies.
• Make sure your company's contact information is easy to find.

Over €15,000

• At least three bids are requested or tenders are held electronically.
• An official decision will be made.
• Participation in these procurements is usually through competitive bidding.

4. Thresholds (VAT 0%)

National procurement

• Goods and services: €215,000
• Construction contracts: €150,000
• Social services: €400,000
• Other services: €300,000
• License agreements: €500,000

EU procurement

• Goods and services: €215,000
• Construction contracts: €5,382,000

→ Procurements exceeding thresholds are put out to public competition.

5. Decision making

• Supervisors: maximum €50,000
• Office holders: up to national threshold
• Industry leaders: up to EU threshold
• City government and boards: Procurements exceeding the EU threshold

6. Contracts and procurement

• The person making the procurement decision signs the requests for tenders and contracts.
• Exceptions:
  • City government → mayor
  • Board → Division Director

7. Changes and appeals

• The original decision maker decides on the options.
• The same institution or official decides on procurement adjustments.
• The city is represented in legal matters by the director of the department or an official authorized by him.